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24 Hour Fitness, INC. Contract Coordinator in San Ramon, California

FULL-TIME Full-time

LOCATION 12647 Alcosta Blvd San Ramon CA 94583

JOB SUMMARY

The Contracts Coordinator performs administrative tasks necessary to support and assist the Contract Administrator in the processing of commercial contract requests, research, and filing of commercial contracts.

ESSENTIAL DUTIES & RESPONSIBILTIES Estimated % of Time Spent

Primary Responsibility

  • Utilize contracts management software to insure completed contracts are entered accurately into the contracts database in a timely manner.

  • Obtain approvals/signatures from internal stakeholders and outside vendors on final contract.

  • Electronic and hard-copy filing of completed contracts.

  • Create file folders and labels for hard-copy filing.

  • Research contracts assigned to terminated team members and prepare spreadsheet for stakeholders.

  • Set up new team members in contracts database.

  • Build relationships and communicate (mostly by email and/or phone), with company's business units with respect to the processing of their contract requests (including status, correction of request deficiencies, and obtaining authorized signature approvals).

  • Build relationships and communicate (mostly by email and/or phone), with outside vendors regarding contract processing (including obtaining contract documents and signatures).

  • Become familiar with and adhere to company's Contracts Policy.

  • Assist Contract Administrator with additional administrative tasks and special projects as assigned. 100%

Total 100%

ORGANIZATION RELATIONSHIPS

This person has no direct reports. This person works with the Legal Department, other internal departments, and outside vendors.

REQUIRED QUALIFICATIONS

Knowledge, Skills & Abilities

  • Proficient in MS Word, Excel, Outlook, PowerPoint and other computer systems.

  • Excellent interpersonal and communication skills.

  • Detail-oriented, organized, and ability to work well with others.

  • Communicates clearly in oral and written form.

  • Ability to work independently once give clear direction: good interpersonal skills.

Minimum Educational Level/Certifications

  • High School diploma or GED required.

FUNCTIONAL GROUP Legal

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