24 Hour Fitness, INC. Executive Assistant- Regional Vice President in Dallas, Texas

LOCATION 700 N Harwood Dallas TX 75201

The Administrative Assistant will provide administrative support to the Regional Vice President and regional team as determined by RVP. Administrative responsibilities for this role, in addition to project coordination activities, generally include: coordination of club and district events, meetings, preparing reports, calendar management, PO management, coordinating travel arrangements, and communicating with key partners.

ESSENTIAL DUTIES & RESPONSIBILTIES

  • Complete tasks as needed to support the Regional team including preparing reports, presentations, and ad hoc policy, procedure, and process updates that impact the team

  • Meeting coordination, preparation and set up

  • Management of calendars, travel, correspondence and communication.

  • Maintain supplies for Regional Team and Training Rooms as needed

  • Review club equipment orders for accuracy prior to submitting, maintain monthly budget tracker

  • Review and approve club Staples orders

  • Monthly monitoring of expense reports for budget purposes and reclass into appropriate departments. PCard reconciliation.

  • Support upper field with reporting (i.e., Organizational Update, Weekly MTD EFT report and ad-hoc reporting as requested)

  • Generate monthly recognition for the clubs (i.e, certificates, trophies, fitness badges etc.)

  • Swag Distribution -- Support BPs with individual requests.

  • GOH -- Maintain Gift of Health tracking and distribute certificates as requested.

  • Create and/or maintain staffing, financial, contest, etc. reports to help inform and drive district and club behaviors

  • Maintain positive relationships with internal departments and external vendors

  • Grassroots projects -- Work with Clubs, Legal Dept and Vendors to coordinate grassroots marketing projects, maintain budget.

  • Donations -- Review donation requests, prepare donations to be sent to organizations selected.

  • Assist Office staff as needed with various project tasks and duties

  • Support initiatives including: support for NCOs, resolving member complaints/concerns, and.

  • Create and manage timelines, ownership, follow up and task list for Region projects

  • Coordinate and organize department mailings for internal department campaigns and initiatives

  • Assist other Company administrative staff and on projects when needed

  • May include design of materials, coordination of content and presentations.

ORGANIZATION RELATIONSHIPS

This position will have a formal reporting relationship to the Regional Vice President. This position will communicate with outside vendors and clients as well as employees from field to executive levels. This position will inform other staff members within the region as well as update and interact with executives from other departments. Position is an individual contributor with no direct reports.

REQUIRED QUALIFICATIONS

Knowledge, Skills & Abilities

  • Project Management skills

  • Advanced computer skills with Outlook, Excel, Word and PowerPoint

  • Highly organized individual with strong time management skills and attention to detail.

  • Ability to deal with highly sensitive information in a professional and confidential manner.

  • Excellent written and verbal communication skills.

  • Problem solving/analytical abilities.

  • Extensive knowledge and skill with Microsoft Office suite.

Minimum Educational Level/Certifications

  • High School diploma or General Educational Development (G.E.D.).

Minimum Work Experience and Qualifications

  • 2+ years' experience preferred supporting multi-unit group

  • Experience coordinating projects, timelines and follow-up

Physical Demands/ Environmental Conditions

  • Occasional lifting, able to lift over 30 lbs

  • Office position -- able to sit for up to 8 hours, and operate all normal office equipment

PREFERRED QUALIFICATIONS

Knowledge, Skills & Abilities

  • Knowledge of Fitness industry

Educational Level/Certifications

  • Bachelor's degree.

FUNCTIONAL GROUP Club Management

FULL-TIME Full-time